Who Really Foots the Bill?
When the hydrangeas bloom and the linen napkins flutter, someone has to pay for the elegant garden party catering setup. Is it the host, the guest, or the couple? The short answer: whoever signs the contract. Most suppliers ask for a 30 % deposit up front, then the balance 7 days before the date. Ain’t no surprise, just cashflow.
What Does “Elegant” Even Mean on a Lawn?
Not every picnic table with fairy lights qualifies as elegant garden party catering setup. Pros use linen runners, 220 g polyester napkins, and brushed brass cutlery. They also bring battery warmers so the food don’t get cold. If you see a single plastic chair, politely ask them to leave.
Typical Price List (Per Guest)
- Basic grazing table: € 28
- Lunch buffet: € 42
- Full plated dinner: € 68
- Glassware rental: € 4
Prices include VAT, but watch out for corkage. Some venues slap on € 8 per bottle if you bring your own wine.
Where Do Hidden Charges Pop Up?
Power generators, parking permits, and portable toilets. Also, if the lawn is 200 m from the curb, staff charge a “long carry” fee. Ask for a floor plan before you sign; it saves you headache later. Trust me, you don’t want to argue over a muddy invoice at 10 p.m.
How Far in Advance Should You Book?
Peak season: 4 months. Off season: 6 weeks. Fridays are cheaper than Saturdays, and Sundays are cheapest. If you book on a weekday, you might get 10 % discount. Not bad for a Tuesday wedding, eh?
Quick Checklist for Host
- Count guests twice.
- Mark shade spots for seniors.
- Have a rain plan (tent or indoor room).
- Confirm allergy list 5 days out.
Can You DIY Part of It?
Yes, but only if you have time and a van. Rent tables, chairs, and heaters. Pick up flowers from a market. Cook cold items at home. Leave hot food to the caterer; they carry insurance and thermometers. One bad shrimp can ruin the whole Instagram feed.
Insurance: Do You Need It?
Most caterers carry public liability up to € 1 million. If you DIY, check your home policy. Some exclude alcohol events. A rider costs € 120 and covers fire and injury. Worth it for peace of mind.
Eco Swap Ideas
- Bamboo plates: compost in 90 days.
- Linen napkins: reusable 50 times.
- LED candles: no wax drip.
Final Word
An elegant garden party catering setup is more than food; it’s mood. Budget 15 % extra for comfort, and you’ll enjoy the day instead of chasing invoices. Cheers to a lawn without worry.
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